Democratic and Electoral Services Officer x 2 - Regulatory and Scrutiny

About us

Mole Valley lies at the heart of Surrey. The towns of Dorking and Leatherhead are the District’s main centres. The M25, A24 and A25 are within easy reach.

Our purpose built open-plan offices in Dorking have recently been refurbished. We are located opposite the Sports Centre which offers a 6 lane 25m swimming pool, sports hall, gym, aerobics studio and café and Dorking Halls, which provides a range of facilities including a café, cinema, theatre and concerts.

About Democratic and Electoral Services  
We cover a variety of different functions within our team: we provide support to elected Members and the Council’s decision making processes, we run all types of elections and referenda as well as providing the Council’s electoral registration services and we oversee Mole Valley’s emergency planning and business continuity functions. Additionally, the team runs the council’s corporate print and postal services.

There will never be a dull moment working in our team and being flexible and supporting each other is vital to our successful way of working.
We are an energetic and dynamic team, sitting at the heart of the organisation and we all enjoy supporting our elected Councillors, local communities and colleagues.

About the role / About the team
We are looking for two enthusiastic self starters to join our high performing and busy Democratic & Electoral Services Team.

Whilst the primary focus will be on the organisation and delivery of the Council’s Committee meetings, you will be required to support a number of the Council’s working groups, giving you a real insight into the decision making process. This will include the preparation of agendas, advising on procedural issues to ensure we meet our statutory requirements and act in accordance with the Council Constitution, attendance at evening meetings and writing minutes.

To support our elected members, you will also be responsible for providing a high level of administrative support, be this through processing expense claims or further developing the Member Online Support System.

The role will also require you to help the team deliver all elections and support the electoral registration processes, you could also be required to support our busy Emergency Planning and Resilience Officer, ensuring that we are prepared for any emergency situations we may face.

You will be provided with on the job training and there will also be the opportunity for further development.

An attendance allowance is payable for attendance at evening meetings.

The post has been designated as politically restricted under the Local Government and Housing Act 1989.

About you
We are looking for well organised and dynamic individuals who will support the work of the team in a busy and interesting environment.

You will possess sound judgement, pay attention to details and be aware of political sensitivities.

You will be educated to at least a-level standard or equivalent. Knowledge of local government, the democratic decision making process and the UK electoral system would be a great advantage as would past experience in Local Government or similar.

So, do you like a varied job where no two days are the same?
Are you interested in working with elected members and local residents?
Can you think on your feet and work to your own initiative?
If yes, then this role is for you.

We offer

Generous annual leave allowance of up to 28 days and a substantial 15% employer’s pension contribution
Wellbeing package including a free eye test, employee assistance programme and a yearly flu jab
Great Discounts at local shops & businesses, films, shows and the café at Dorking Halls
Prime Location easy links from the A24, A25 and M25 with Free Parking and within walking distance of Dorking train stations

Further info
For an informal chat about the role, please contact Lucy O’Connell on 01306 879384.

Alternatively you can contact HR at
Applicants invited to interview will be considered for both roles. If you have a preference, please indicate this on your supporting statement.

Closing date for applicants: Midday Monday 30th September 2019
Interview dates: Wednesday 9th and/or Friday 11th October 2019
Politically restricted role: Yes

How to apply
Visit our careers website or email our careers inbox submit your CV along with a supporting statement, to let us know how you meet the required skills and experience of the job description and person specification.

Apply now

Position: Democratic and Electoral Services Officer x 2 - Regulatory and Scrutiny

Thank you for submitting your application. We will contact you shortly!

Working hours
Full Time - 37 hours
Basic salary
Job reference
Job Location
Pippbrook, Dorking
Date posted
September 10, 2019
Closing Date
September 30, 2019
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